Typically, in manual procurement, purchasing data is organized as decentralized and siloed systems. Disconnected systems force individual employees and teams to maintain separate documentation or use standalone records to manage purchasing which in turn makes it hard to get a unified view of the purchasing information and fosters dark purchasing patterns.
- Information about order requests, approvals, and order status is the same whether someone is at an office desk or on an official trip. Everyone looks at the same thing.
- Data only needs to be entered into the system once and it is changed throughout. This is a huge time saver that eliminates discrepancies and improves insight.
- With a supplier portal in place, suppliers can update information and product catalogs on their own, which saves them time, saves you time, and results in accurate data.
Procqur supplier catalog is to facilitate sourcing in the supply chain and procurement of goods and services that are often required on a regular basis. Catalogue management ensures the quality of product data and its configurability to the buyer's required format. It is a dynamic process that enables suppliers to quickly broadcast product and price changes and introduce new items.
Typically handled by a member of the procurement team.
Generally used for products and or services whose details hardlychange.
Ideal for categories with fewer items for example raw materials
Provides procurement teams with the ability to directly control the price
Typically handled by a member of the procurement team.
Typically used when product and or service information changes frequently
Perfect for categories with vast items for example office suppliers
Price control is limited as this is managed by the vendor
Procqur Catalog management is defined whereby vendors make sure product catalogs are up-to-date with information that is presented in a structured and organized form. Suppliers are encouraged to routinely go through their catalogs and verify that the information is still relevant.
Automate your Request for Information, Request for Proposal and Request for Quote with the Procqur cloud hosted e-Sourcing software.
Procqur allows companies to achieve great efficiencies and cost savings by controlling the way purchasing is handled, by allowing easy access to key product providers and by monitoring interactions with those providers to assure best pricing is achieved for all purchases.
The RFI and RFQ modules are comprehensive and feature-rich, allowing you to create simple or extensive RFPs for any type of product or service.
- Create Request for Proposal - RFP easily
- Quick create using a Questions repository
- Create Pages, Sections, Sub-Sections
- Support for various question types (File upload, Free text, Y/N, Multi-select, Radio choice, Pricing, Pricing levels, Custom Fields & many more)
- Technical Review of Questionnaire
- Automatic supplier notification
- Secure login for suppliers
- Supplier acceptance sign-off for terms and conditions
- RFP deadlines and late notices
- Auto and manual scoring options
- Advanced reporting for response comparison
- Track document download and response completion by each supplier
- Convert to a real-time reverse auction for RFQ finalists
- Winner selection
- Third party software Integration support
Automate the process of supplier evaluation by using the RFI scoring feature. The RFI scoring feature allows you to assign weights/scores to each question. Additionally, allow Evaluators to score responses manually if required.
Comprehensive reporting feature allows you to compare supplier responses and bids side by side to make quick award decisions. Stop the time consuming process of paper and email based RFI and switch to the Procqur to automate the
An important aspect of procurement management is tracking and managing the available budget as the spend has a direct impact on the organization’s bottom line.
Creating and enforcing dynamic approval workflows can help businesses enhance the efficiency of their purchasing process by resolving approval bottlenecks and defining the authority required to make various sized purchases thus strengthening the purchasing approvals further.
A solution with rule-based budget controls and automated spend monitoring can make potential issues known before they impact your business.
- Ongoing monitoring configurable to your business—and to specific categories of spend—prioritizing what truly matters most to you
- Compliance checks embedded for every purchase, every item, every step of the way
- Create Pages, Sections, Sub-Sections
- Automated alerts that highlight budget overruns so you can take actions to avoid them
- Dynamic approvals and compliance management that customizes to your priorities
- A transparent view of current spends by offering spend insights during the approval phase
- Spend insights tailored to an organization’s priorities, and delivered at the right times, lead to more proactive decisions. The more focused knowledge is, the more it has a purpose.
Supplier management is the core function of every procurement platform. This functionality will help in identifying, onboarding, managing, and analyzing suppliers who span across multiple departments and categories within a procurement process.
In traditonal ERP, this module might seem like a mere database for maintaining documentation like vendor information data (personal, transactional, etc.), purchase catalog, order history, and payment details.
Procqur, on the other hand, will allow organizations to flexibly onboard, qualify, and manage suppliers. Businesses can measure a supplier’s performance accurately in regular intervals. Timely supplier evaluations and performance measures protect business interests of both parties.
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Supplier QualificationThe process of searching for and broadcasting need for a supplier relationship
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Supplier Evaluation
Assessing potential supplier candidates
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Supplier Selection
Choosing a supplier from a narrowed down vendor market
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Supplier Onboarding
Inducting the new affiliate into daily processes
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Supplier Performance
Measuring supplier performance through Pls and metrics
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Identifying Supplier Risk
Discovering and safeguarding against possible supplier issues
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Monitoring Supplier Development
Ensuring a valuable supplier relationship stays on course
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Supplier Management Performing
Maintenance on supplier processes that need improvement
Setting up supplier portals or inviting them into the procurement system will empower suppliers by offering them the option to electronically track the status of orders, delivery schedules, potential product shortages, and payments received. In addition to maintaining a record of interactions, a supplier portal can cut down manual errors, improving the overall relationship.
Each business has unique requirements, and this remains true within supplier relationships. A company that deals with items that require compliance with specific laws or regulations needs to be able to trust their suppliers to do the same thing.
An ideal procurement platform should provide the most relevant data in the easiest way possible. It should be the best aggregator of purchase data, not just a creator of purchasing information.
A solution that does a robust analysis of available purchasing data to offer a wide range of actionable insights
- It must be powerful enough to manipulate and display purchasing data in an array of formats like pivot tables, charts, and more
- Ability to use APIs that reach out to hundreds of thousands of sources for the most relevant data
- Ready-to-use reports that turn insightful information into simple, visual rich reports that are customizable based on region, business unit, and category.
- No matter what purpose it serves, the most relevant, most reliable, most accessible information is the most valuable since it simplifies decision making and improves predictability.
Businesses can no longer make do with on-premises, siloed procurement suites. The new-age workplace has changed. It calls for an omni-channel, always-accessible solution to perform procurement operations on-the-go.
A cloud-based procurement software will enable organizations to create, manage, and maintain a centralized database that could be accessed at anytime from anywhere. Procqur cloud solutions is scalable, cost-effective, and free from software updates and installation hassles.
While traditional on-premises tools take anywhere from a few months to a year for deployment, hybrid takes nearly half the time, a cloud-based platform like Procqur Cloud needs only four weeks to get the procurement platform up and running.
Managing approvals can be an unwieldy, time-intensive process prone to errors, if done manually. The absence of a proper workflow and controls often results in a very real disconnect between the goals of business users and enterprise procurement teams. Automating the process will give that much-needed structure to your purchasing system flowchart and increase its efficiency.
The dynamic system of this procurement software gives you a state-of-the-art automation system that manages purchase requisitions, order approvals, billing, and invoice management. What’s more? It has flexible, pre-made templates that you can customize to meet your needs.
Procqur Approval workflows ensure that spend is subjected to appropriate oversight at e very stage. Users can graphically track the past and current requests, see where each requisition and order is in the approval process, and approvers can add comments, re-route and escalate or delegate approvals on the fly.
Requesters can receive timely notifications every time the status of a requisition or order changes. Dynamic routing configures workflows according to role, function, or location, eliminating the need for manual updates every time personnel change. With the option to specify ad-hoc approvers, the business can be better informed and have greater oversight of the spend process.
To be honest, an off-the-shelf procurement solution will never match your business or process needs perfectly. Implementing boxed procurement tools that require a trained IT professional to customize is a lot of work for little returns.
An organization can derive more value from a procurement platform if there is a possibility of modelling unique procurement processes with it, using the tool to standardize, streamline, and reinvent procure-to-pay processes, instead of trying to fit your processes into a rigid tool.
A procurement tool that allows administrators to tailor custom business rules, edit form fields, create unique workflows, and modify user roles and permissions Procurement suites that offer the ability to customize extensions, plugins, and APIs to expand the capabilities of the procurement suite
A customizable vendor and user portal where end users like vendors and requisitioners can configure the solution to meet suit their preferences
Make it easy for your team to initiate purchases with a purchase order request form and request process that removes manual entry errors. Create purchase requisitions in seconds. Pre-populated data including approved supplier lists with agreed payment terms, item catalogues, and delivery locations ensure correct information is automatically filled every time, eliminating errors and saving time. Use a previous order as a template or pick list to free up even more time for value added tasks.
- Create requisitions through a shopping cart-interface.
- Shopping cart interface to buy catalog, punch out and non-catalog items.
- Receive email-based notifications and approvals throughout requisition life-cycle
- Perform advanced item search and track order status
- Create and manage return notes
Centralized purchase request tracking ensures visibility and tracking throughout the request and approval process. Your team can see when their requests are approved or denied. Department heads, finance, accounts payable, and senior management have broader visibility they need to better manage so nothing gets lost. All requests, key documents, and conversations are tracked in one place and accessible from anywhere.
Make it easy for your team to initiate purchases with a purchase order request form and request process that removes manual entry errors. Create purchase requisitions in seconds. Pre-populated data including approved supplier lists with agreed payment terms, item catalogues, and delivery locations ensure correct information is automatically filled every time, eliminating errors and saving time. Use a previous order as a template or pick list to free up even more time for value added tasks.
The RFx tool allows organization of purchase requests in an easy to use platform. It allows users to evaluate and compare any given request, its associated bids as well as supporting documentation. Only one click lets you generate single or multiple POs.
With Procqur, Bid Analysis has the power and flexibility of our online cloud platform behind it. That means you can track subcontractor bidding activity in real-time—and get the information you need in minutes rather than hours. Visibility is improved, too; bid requests, cost factors and supplier comparisons are generated automatically—all displayed in easy-to-read charts and graphs that highlight low bids and other key metrics. Just as important, easy online access helps ensure that every project stakeholder stays in the loop as subcontractor bids come in, so multiple teams can share in the decision-making process, whether they’re with you in the office or out in the field.
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